what we do

Proctimise is a specialist consultancy focused on optimised marketing procurement. We solve the problem of disconnect and inefficiency between marketing teams, procurement teams, and their creative agencies.

Our mission is to help companies, regardless of size, achieve better marketing outcomes and greater business value by making their procurement process simple, effective, and enjoyable.

We focus on three interconnected areas to ensure marketing and procurement work together seamlessly:

1. Building Marketing Powerhouses: We design and restructure internal marketing procurement teams and create an efficient agency ecosystem.

2. Picking the Right Partners: We manage the entire agency selection (pitch) process, from initial strategy and shortlisting to final selection and onboarding.

3. Strengthening Relationships: We provide support to either start new agency relationships on a solid foundation or reset existing partnerships that are struggling to perform.

Traditional procurement often focuses on short-term savings targets, which can damage long-term creative value. Our approach is fundamentally different:

• Focus on Value, not just Cost: We look at total value creation, ensuring that commercial rigour enhances, not inhibits, creative output.

• Simplicity and Efficiency: We streamline complicated processes and implement the right technology and AI to free up your team for strategic work.

• Collaboration: We build trust and understanding, transforming the relationship between Marketing and Procurement into a strategic partnership.

We act as an extension and/or accelerator for your existing team. We bring:

• Deep specialisation: Over two decades of senior, global experience focused exclusively on marketing & marketing procurement.

• External perspective: Independent insight and best practice drawn from across the global market, ensuring your processes are genuinely world class.

• Surge capacity: Flexible support for complex, time intensive initiatives, such as global pitches or major transformations, so your team can stay focused on existing priorities.

Proctimise was co-founded by Ross Thompson and Gordi Thompson, who have vast experience in marketing and procurement functions at global companies such as L'Oréal, EE, Sky, Disney, Deliveroo, Barclays and InBev.

Our team and network of specialists are all seasoned professionals who understand the commercial and creative sides of the marketing world.

Proctimise has signed the Pitch Positive Pledge. This commitment ensures that all agency review processes we manage are run with transparency, fairness, respect, and clear feedback. It reflects our core belief that the best client-agency relationships, and the best creative outcomes, begin with a positive and respectful selection process.

This is our specialised service for managing the entire agency selection process. This goes far beyond just issuing an RFP (Request for Proposal). We work to find you the most effective and culturally compatible agency partners - whether you're looking for a new media, creative, content or other specialist agency.

Our goal is to ensure the relationship starts with strategic and cultural alignment, and with a clear path to long-term success.

Running a pitch is time consuming, resource intensive, and when not conducted well can lack focus on long term value. We bring structure, efficiency, and neutrality to the process.

We help you:

• Define a Clear Strategy: Ensuring your pitch objectives are perfectly aligned with your business goals.

• Run an Efficient Process: Managing timelines, communications, and documentation to save your team, and the agencies, significant time and effort.

• Focus on Value: Moving the conversation beyond just cost to assess genuine capability, cultural fit, and the agency's potential for true partnership.

• Ensure a "Pitch Positive" Experience: We are committed to running fair, transparent, and respectful pitches for everyoneinvolved.

We provide end-to-end management (or can support any part of it), including:

1. Strategy & Shortlisting: Defining the brief, market mapping, and shortlisting potential agencies.

2. Pitch Management: Developing RFI/RFP documents, managing Q&A, coordinating all presentation stages, and supporting commercial negotiations.

3. Selection & Onboarding: Facilitating the final decision-making process, providing clear feedback, ensuring clear contracts are in place, and setting up the relationship for success.

Our approach combines commercial discipline with a strong focus on partnership.

We use a structured evaluation framework that weighs qualitative considerations, including cultural fit and team chemistry, alongside strategic, operational, and performance credentials. This enables a final decision grounded in long-term business value.

Yes we are!

Check out: https://www.proctimise.com/news/proctimise-is-now-b-corp-certified

A team of smart, friendly people who take the work seriously - but not themselves!

Get in touch to learn more - https://www.proctimise.com/contact